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Student Forms & Documents

This site contains forms that you may require during your time at UOW. If you have any queries please feel free to ask us at Student Central.

1. Form Information

1.1 Accessing Forms

The tables on this page state the name of the form, it's purpose and how it can be accessed. The three ways a form can be accessed are described below;

SOLS - Any forms that are made available on SOLS can only be accessed by logging into your personal SOLS and are completed and submitted online.
PDF - Any forms in this format can be accessed via this site but must be submitted via mail or personal delivery to Student Central. See Returning Your Forms. To access and print PDF documents you must have Adobe Reader.
Link - This means that the information you are looking for is provided via an external webpage link.

1.2 Due Dates

The due dates for forms can vary depending on the session in which you are enrolled. To see dates regarding academic approval please log into SOLS and select 'Enrolment Variation'. Also refer to the specific instructions provided for each form as well as familiarising yourself with the University's Key Dates.

1.3 Address Management

Where letters are able to be sent directly to your address you must ensure that the address provided in SOLS is correct. Find out how to manage your address through SOLS here.

2. Enrolment Forms

2.1 All Students

What	Why	Where
Academic Approval Form	Use this if you need to add a subject late -between week 2 of session and the 'Last day to add subject with approval of Academic Adviser & Head of Department' (view session key dates here); need a waiver of pre/co requisite; or want to exceed your credit point limit. Please note this does not apply to Intakes.	PDF
Application to Amend Academic Record	Use this if you need to add a subject that you have not formally enrolled (after the 'Last day to add subject with approval of Academic Adviser & Head of Department' view session key dates here); or remove subjects from your record if you did not attempt the subject. View the policy (Section 8.47) here.	SOLS
Application for Advanced Standing Credit or Exemption - Domestic	Domestic students use this if you are seeking to get exemption or credit for subjects View the policy here.	PDF
Application for Advanced Standing Credit or Exemption - International	International students use this if you are seeking to get exemption or credit for subjects View the policy here.	PDF
Application for Late Withdrawal Without Academic Penalty	Use this to withdraw from a subject after the date to withdraw without academic penalty. You have one year to apply and must have medical/compassionate reasons. View the policy here.	PDF
Application for Leave of Absence - Domestic Students	For students who wish to take leave at the beginning of the second session of registration. View the policy here.	PDF

2.2 Undergraduate

What	Why	Where
Application for Change of Intended Major or Minor	For those students who wish to change thecurrent major they are studying. e.g B.Com Major from Marketing to Accounting.	PDF
Application for International Studies Minor	For undergraduate students who wish to pursue International Studies as a minor with their degree. View the website here.	PDF
Bridging Course Application Form	For students who wish to undertake a Biology Bridging course in July. View the website here.	PDF
Application to Vary Course Registration (Course Transfer) - Undergraduate	Use this to change your course of study. View the policy here. The Minimum Rate of Progess Rules apply.	PDF

2.3 Postgraduate

What	Why	Where
Application to Vary Course Registration (Course Transfer) - Postgraduate	For postgraduate coursework students wishing to transfer to another program within their School/Unit/Department. To transfer to another Faculty or Department contact UniAdvice.	PDF

3. Document Request

What	Why	Where
Academic Transcript	For students who wish to have an official academic transcript printed detailing their course marks and grades. Learn more information here.	PDF
Enrolment Record Print	For students who wish to print their current enrolment record. Students DO NOT need to submit a form. Click 'Print Enrolment Record' within SOLS. This can then be viewed by potential employers here.	SOLS
Request for Replacement Testamur	For those students seeking to purchase a replacement graduation testamur where the original has been lost/damaged/stolen, due to change of name, or due to damage.	PDF
Request to Retrieve File from Archive	For students who wish to retrieve information from their university application.	PDF
Official Letter Requests	1) Enrolment Status Generally available immediately from Student Central. View an example. Learn more information here.	SOLS
	2) Course Details For those who require a letter detailing their name, degree and commencement date. View an example. Learn more information here.	SOLS
	3) Remaining Subjects to be Completed For undergraduates in their final year or postgraduates in their final session that require a list of the subjects they have yet to complete. View an example. Learn more information here.	SOLS
	4) Completion Letter (short) For those students who require documentation detailing their name, degree and completion date. In some instances this is available immediately from Student Central. View an example. Learn more information here.	SOLS
	5) Completion Letter (long) For those students who require proof that they have completed a certain degree/course/subject and require more details than provided in the short completion letter. View an example. Learn more information here.	SOLS
	6) Course Fees & Living Costs For International students who require a letter for purposes of foreign exchange or as required by their home government. View an example.	SOLS
	7) Graduation Guest Invitation For international students who require a letter for the visa purposes of their guests. View an example. Learn more information here.	SOLS
	8) Jury Duty Letter For those students who have been called to jury duty and require a letter to be released from duties due to study reasons.	PDF

4. Fees Forms & Documents

4.1 All Students

What	Why	Where
Appeal Against Late Fee	Use this to submit an appeal against a late enrolment or payment fee.	PDF

4.2 Domestic Students

What	Why	Where
Application for Refund of Domestic Tuition Fees in Exceptional Circumstances	As a domestic student you should use this form if you have: - incurred a fee which you paid up-front or deferred via HECS-HELP or FEE-HELP loan and - the census date has passed but you are unable to continue your study because of special circumstances and - you want the debt for the semester remitted.	PDF
FEE-HELP booklet (Information for Postgraduate Commonwealth Supported Students 2007)	If you are planning to enrol in a postgraduate course of study at the University of Wollongong in 2007 and you have been advised that you will be Commonwealth supported then you must read this. It contains important information regarding your obligations as a Commonwealth supported student.	Link
HECS-HELP booklet (Information for Undergraduate Commonwealth Supported Students 2007)	If you are planning to enrol in an undergraduate course of study at the University of Wollongong in 2007 and you have been advised that you will be Commonwealth supported then you must read this. It contains important information regarding your obligations as a Commonwealth supported student.	Link

4.3 International Students

What	Why	Where
International Student Application for Refund of Fees	For those students seeking a refund on their tuition fees. View the policy here.	PDF

5. International Student Forms

What	Why	Where
Application for Confirmation of Enrolment (COE) for Student Visa	Use this if you require a Confirmation of Enrolment (COE) for visa purposes.	SOLS
Application to use Foreign Language Translation Dictionary in Exams	Use this to apply to use a translation dictionary in your exams.	SOLS
Application for Leave of Absence - International Students	Use this if you want to take leave while you are studying here at the University of Wollongong. Learn more information here.	SOLS
Application for a Letter of Release - International	Use this if you are enrolled seeking release and have studied less than 6 months at the University. Learn more information here.	SOLS
Application for a Letter of Release - International	For students who have not yet enrolled and are seeking release from the University. Learn more information here.	PDF
Course Withdrawal - International	Use this if you have studied at the University for at least 6 months. If you have not studied at the University of Wollongong for at least 6 months, you will need to fill in the Application for Letter of Release. (see above). Learn more information here.	SOLS
Application to Reduce Study Load	International Students are able to apply to reduce their study load as a result of compassionate or compelling circumstances. Learn more information here.	SOLS

6. Cross Institutional & Non-Award Course Forms

What	Why	Where
Application for Cross-Institutional Study at UOW	You will be considered for enrolment at the University of Wollongong, as a Cross Institutional student, provided vacancies exist in the subject(s) for which you have applied. University rules, as stated in the University of Wollongong Handbook, also apply to Cross Institutional students. Find out fees information here.	PDF
Application for Cross Institutional Study at Another University	For students who are currently studying at the University of Wollongong and wish to undertake a unit study at another university.	PDF
Application for Non-Award Study at UOW - Domestic Students	For those individuals seeking to apply to study a subject at the University of Wollongong . As a Domestic Non-Award student you must meet admission requirements which are determined by the faculty to which you are applying. Find out fees information here.	PDF

7. Returning Your Forms

Completed forms should be returned to Student Central in person or via fax, or post. (please refer to the specific direction provided on the form).

Visit us or contact us for further information
Student Central, Ground Floor, Building 17.
Opening Hours: 9am - 5pm Monday to Friday.
Phone: 1300 ASK UOW (1300 275 869)
(International Dialling +61 2 4221 3927)
Facsimile: (02) 4221 4322
Email: askuow@uow.edu.au
Online enquiries: Ask Us
Provide Feedback: Tell Us
Mail your forms to us @
Student Central
Ground Floor, Building 17
University of Wollongong
Northfields Avenue NSW 2522

8. HDR Student Forms

(For Higher Degree Research Students Only)

What	Why	Where
HDR - Statement of Status - Enrolment	For those research students who require an Enrolment Status letter. View an example.	SOLS
HDR - Statement of Status - Thesis Examination	For those research students who require a letter detailing their name, degree, Thesis title and examination progress. View an example.	SOLS
HDR - Completion Letter	For those research students who require documentation detailing their name, degree, Thesis title and completion date. View an example.	SOLS
HDR - Statement of Status - Scholarship	For those research students who require documentation detailing their name, degree, Thesis title and scholarship dates. View an example.	SOLS
HDR - Reduce Study Load - International Students	International HDR Students are able to apply to reduce their study load as a result of compassionate or compelling circumstances.	SOLS
HDR - Change Enrolment Status - Domestic	A confirmation letter will be produced to show change of enrolment status. View an example.	SOLS
HDR - Graduation Invitation for Overseas Guests	For international research students who require a letter for the visa purposes of their guests. View an example.	SOLS
HDR - Withdrawal from Course - International	For International research students who wish to withdraw from their course of study.	SOLS
HDR - Withdrawal from Course - Domestic	For research students who wish to withdraw from their course of study. View an example.	SOLS
HDR - Scholarship Extension	For research students who wish to apply for an extension of their scholarship. View an example.	PDF
HDR - Application for Advanced Standing	Research students use this if you are seeking to obtain exemption or credit for subjects View the policy here.	PDF
HDR - Change to Permanent Resident	For research students eligible to apply for Permanent Residency.	PDF
HDR - Application for Leave of Absence	For research students who wish to take leave at the beginning of the second session of registration. View an example.	PDF

Completed PDF forms (i.e. those requests not submitted via SOLS) should be returned to the Research Student Centre in person or via fax, or post. (please refer to the specific direction provided on the form).

Visit us or contact us for further information
Research Student Centre (RSC), Ground Floor, Building 20.
Opening Hours: 8.30am – 4.30pm Monday to Friday.
Phone: (02) 42215452
(International Dialling +61 2 4221 5452)
Facsimile: (02) 4221 5697
Email: research_student_centre@uow.edu.au
Mail your forms to us @
Research Student Centre
Ground Floor, Building 20
University of Wollongong
Northfields Avenue NSW 2522

Last reviewed: 9 December, 2008

University of Wollongong
Wollongong NSW 2522 Australia
Telephone +61 2 4221 3555

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